Most employers send workers out to travel for a variety of reasons. But most every worker commutes to the office. Perhaps they travel from home on dispatch. Businesses can ask workers to travel from the office during the day for sales/service calls, errands, shopping, etc. Longer term travel includes conferences, long distance sales calls,, setting up stores, entertaining.

Why You Should Attend:

The rules are many and varied. No one audio conference could possibly explain all of them. Limits and other rules are updated every year. However, basic rules of thumb can be applied to travel pay, similar to rules of thumb for all fringe benefits. In addition to the basic rules of thumb, generalizations can be made as to the following;

• Which are taxable to the worker, and which can be excluded as legitimate business expenses?
• What limits apply to which types of travel pay?
• What are the rules for accounting and documentation?
• What about business income taxes and duductability?
• What is the delineation between short term vs long term travel?
• What are the best practices for employers to follow?
• What is new for 2023?

There are many areas which require extensive discussion on the details. So Mark has spent many hours organizing, summarizing and presenting these details relevant to most businesses. The topics which are discussed in detail include:

• The FLSA – what are the oldest rules concerning travel related expenses and what makes compensable time?
• Per Diems – what are they and when SHOULD employers use them? Where do you find applicable per diem rates given the wide range of expense costs throughout the US and it’s territories?
• Meals and Entertainment – When must they be taxed to the worker?
• Transportation expenses: What is considered a deductible commute expense? What is the difference in valuation of employee use of a company car vs business use of an employee car?

Session Highlight:

1. What is new for 2023
2. Business Income Tax overview for travel pay
3. Accountable Plans – How to avoid all expense reimbursements becoming taxable wages to your workers.
4. The FLSA and its requirements including compensable time
5. The “tax home” designation and the difference between short and long-term travel
6. Per Diems and how they can make life easier for employers and employees alike.
7. Meals and Entertainment – how these are often abused by employees and employers. Know the rules before getting red-flagged by the IRS.
8. Transportation expenses – how short term travel is regulated
9. A/P vs payroll communication – crucial for compliance.

Who Should Attend:

• Payroll and HR managers and staff
• Compensation and hiring staff
• Finance and Operational managers
• Executive Staff